Pre-Hire Information

Send Us Your Picture and Bio

We use digital picture identification boards (located on Floors 5 & 6) to help identify one another. Your photo will be placed with the other members of your lab. Use the introduction template below as a guide to writing your introduction.

We will e-mail your bio and picture to all personnel in the division as your formal introduction and will add your information to our website. E-mail your completed bio and picture to DEM ([email protected]) prior to your first day. We will provide a final edit to your bio before sending.

Bio Template:

Name & Undergrad Section

Please join me in welcoming [Name] [preferred pronouns], to the XXXX Lab. [Name] grew up in XXXX and attended XXXX for their undergraduate degree in XXXX. Their first lab job was working on XXXX under Dr. XXXX. During undergrad they [fun facts, interesting experience, etc. related to degree). Following graduation, their first lab position was in XXXX doing XXXX.

Graduate School Section (Optional depending on education)

[Name] attended XXXX for graduate school and completed their degree in XXXX in Dr. XXXX’s lab where they worked on XXXX. During this time, [Name] learned XXXX. During grad school they [fun facts, interesting experience, etc. related to degree].

Career Section (Optional depending on experience)

Since starting their career, [Name] has been… [may include job roles, companies, research areas and activities].

Outside of the Lab Section

When not in the lab, [Name] can be found doing XXXX. [Feel free to update this section with your own interests].

DEM Emergency Contact Form

Fill out the DEM Emergency Contact Form. This information remains within the Division and is used to contact those you have listed in an emergency situation and to complete the UCSF Emergency Action Plan for our Division.

Keys & Fob

On your first day, your UCSF badge should allow you to access the space at Pride Hall. If you need additional lab access (BSL2*, BSL3, etc.), you will have to complete additional training.

UCSF Identification Badge

You will obtain your UCSF ID Badge by visiting the UCSF Police Department located at Parnassus or Mission Bay by appointment only. You must wait until after your first day to obtain a new ID badge. Be sure to take your government issued identification with you to verify your identity. This ID badge must be worn above your waist while on any UCSF or ZSFG campus.

ZSFG Identification Badge

*only available with PI request*

ZSFG ID Badges are issued to paid employees via an authorization letter provided by our Division, which will be provided in person by Lab Manager. You will need this badge to access to secure doors around the perimeters of the buildings.

Take this letter, along with a government issued ID, to the ZSFG Human Resource Department during their office hours:

• M, W, F between 10:00 AM – 10:30 AM

• T, TH between 2:30 PM – 3:00 PM

This ID badge must be worn above your waist while on any UCSF or ZSFG campus.

UCSF Email Address Set-up

Your new email address and IT account have been requested by Human Resources. Once your IT account is established, IT will email you instructions to your personal email to set up your password within your first week. The Division Administrative Officer will request access to the lab shared drives and folders as needed.

UCSF Orientation

All new paid employees working for UCSF are required to attend the UCSF Benefits Orientation. Human Resources provides a recorded New Employee Orientation (NEO) for campus staff, academic and postdoc new employees. The link to the presentation will be provided to you in your post welcome email on your first day of work. The presentation includes important information and resources for new hires such as Navigating and using UCPath, HBS timekeeping, Benefits enrollment, UCSF’s Diversity, Equity, Inclusion efforts to create a safe, welcoming environment. 

Additionally, you will receive information about optional drop-in Q&A sessions to be held twice a month via Zoom. These sessions are hosted by HR generalists and provide an opportunity for new hires to ask questions and get support from HR in real time to aid you in your onboarding process. You will continue to be directed to attend a UCPath Benefits Webinar to learn more and ask questions about UC’s robust benefits program.

All new hires are required to complete a COVID-19 screening test within no more than 7 days and no less than 3 days before your start date. HR will reach out to you with details.

All employees in our Division are required to complete the following health requirements:

• TB screening
• Hepatitis B, Measles, Mumps, Rubella, and Varicella vaccination or titer records
• Influenza vaccination record
• Health screening through UCSF Occupational Health
• Respirator Fit Test

The Division will make the request for your Occupational Health appointment. More information about Occupational Health may be found at https://occupationalhealthprogram.ucsf.edu/pre-employment-clearance.

Prior to your appointment, please download and complete the following forms (https://occupationalhealthprogram.ucsf.edu/sites/g/files/tkssra4062/f/wysiwyg/Combined%20preplacement%20docs%20for%20URL%20III%2010-15-2018_2.pdf).

Sexual Harassment Prevention Training

All employees are required to take the Mandatory Sexual Harassment Prevention Training and education program. Information and link to the website and training may be found here: https://sexualviolence.ucsf.edu/education-training. Please email [email protected] once you have completed the online training.

UCSF PRIDE Values

Our PRIDE Values represent our prioritization of Professional, Respect, Integrity, Diversity, and Excellence. These values are evaluated in our performance evaluations, are parameters in our awards, and the way we strive to be in the workplace. Learn more at https://diversity.ucsf.edu/PRIDE-values.

Laboratory Ergonomics Training

Working safely in the laboratory requires more than just knowledge of hazardous material safety.  Laboratory work presents with multiple ergonomic challenges. A comprehensive training was developed to introduce you to the ergonomics risk factors in the laboratory, basic ergonomic principles and their application to the laboratory setting and the resources available to you. The training can be found on UC Learning Center.

Laboratory Ergonomics Self-Evaluation

This self evaluation will assist you to evaluate your work station and working postures. Discuss the results with your supervisor to find ways to mitigate the risks. Note: a copy of your self evaluation will be required to participate in the Fund Reimbursement Programs and to request an individual evaluation. Download the evaluation at https://ucsf.app.box.com/s/sj917lycnq89qat0qx8ca4y07i5a2sga.

Getting here and getting started is the first big step! We are located at 2540 23rd Street on the 3rd floor. If you need assistance with access, please contact your lab manager.

Your lab manager will reach out to schedule your first day activities.

Once you get started you will receive more information about trainings and certifications required by your lab based on your research activities, in addition to UCSF training requirements and other pertinent information, from your lab manager and PI.

As you acclimate to working at ZSFG, please download the resource packet below to help you familiarize yourself with places to eat in the area, important contacts, and a variety of other information.

Download Resource Packet

UCSF Housing Services’ mission is to provide housing and related services to Students, Postdocs, Residents, Clinical Fellows, Faculty, and Staff. They offer a variety of housing options, locations, amenities, and communities for you.

• They offer 5-year term limits.
• UCSF Housing Services determines applicant eligibility.
• Any changes to eligibility status during the Agreement term will be reviewed. Unfortunately, tenants may be deemed ineligible if disaffiliating unless they are transferring to another eligible UCSF affiliated category.

Learn more about UCSF Housing, availability, and eligibility at https://campuslifeservices.ucsf.edu/housing/services/new_applicants/eligibility_requirements.