Systems

Offer Letter Generating Application (OLGA) 
https://olga.ucsf.edu
Generates offer letters for new academic hires. Completed offer letters are routed through DocuSign to division chiefs, HR, and the business office for signatures.  

Tool for Academic Onboarding (TAO) 
https://tao.ucsf.edu/ 
Used by hiring managers in departments across campus to onboard new academic hires. TAO organizes and presents onboarding information, requirements, and resources step-by-step to facilitate the onboarding process for new faculty hires and introduce them to their home unit at UCSF. 

Faculty Recruitment Allowance Program (FRAP)
https://domapps.ucsf.edu/frap 
Generates FRAP requests. Requests are submitted by divisions, reviewed by the Department of Medicine Business Office, and approved by the chair.

Annual Faculty Review (Annual Faculty Career Planning) 
https://facultyplanning.ucsf.edu/index.html 
Used by departments to facilitate the annual review process. The Annual Faculty Career Planning Portal streamlines the process for faculty to discuss performance, goals for the coming year, and career planning with division chiefs or designees.

Academic Renewals Portal 
https://domapps.ucsf.edu/academicrenewals/ 
Used by division managers to approve, finalize, and send faculty renewal letters. Finalized letters are sent to the faculty member, division chief, division manager, and the HR records team.

Faculty Acceleration Nomination for the Department of Medicine (FANDOM)
https://dombonext.ucsf.edu/FANDOM 
Used to nominate faculty for acceleration. Nominations are reviewed by the Executive Promotions Committee and HR. 

New Employee System & Tools (NEST) 
https://staffonboarding.ucsf.edu/nest 
Used by DOM hiring managers and divisions to centralize onboarding processes and communicate key resources for new DOM staff hires.  

Staff Performance Evaluation Portal (PE Portal) 
https://peportal.ucsf.edu/index.html
Used by participating departments and School of Medicine for staff performance evaluation requires. Finalized evaluations are sent to the HR records team to file.

Department of Medicine Staff Equity Tool (DOM-SET) 
https://equity.ucsf.edu/ 
Used by DOM and HR to provide information for making effective and equitable pay decisions for DOM staff. DOM-SET includes functionalities for salary setting, merit letter distribution, and advanced search.

STAR Program Portal 
https://starawards2.ucsf.edu 
For participating departments (Spot Awards) and School of Medicine (Achievement Awards) to manage staff recognition awards. Submit nominations for the Staff Appreciation and Recognition Program (STAR Program), a cash recognition program designed to recognize and reward excellence in university service, significant achievements, contributions, and/or outstanding individual and team performance.

Fellowship Administrator Board (FAB) 
https://fab.ucsf.edu 
For DOM staff and program directors to centralize resources, prioritize key deadlines, and facilitate communication between those responsible for fellowship administration.

Recruitment
https://dombonext.ucsf.edu/Recruitment
For DOM staff to manage the resident recruitment process.  

Clinical Billing 
https://dombonext.ucsf.edu
Used by division managers to monitor the clinical productivity of their division. Clinical Billing provides a simple interface to obtain wRVU and visits data at the division, cost center, DEP, and provider level to facilitate high-level review and ad hoc analysis.

Division PnL 
https://dombonext.ucsf.edu/DivisionRpt

Used by division managers to monitor the ongoing financial health of their division. Division P&L summarizes general ledger data and provides budget actual variance to help division managers identify problems in real time.

cFTE
https://dombonext.ucsf.edu/cFTEPortals 
A target-setting tool used by DOM units to set and manage clinical productivity targets. The portal provides the capability to calculate and/or store clinical FTE, target wRVU, target outpatient sessions, and inpatient weeks.

BSR

https://dombonext.ucsf.edu/BsrPortal/home
Used by RSAs to submit and track budget status reports (BSRs) for clinical and basic research. The BSR portal also acts as a file repository and audit trail, and it provides unit management with transparency to ensure that support is being provided to all researchers. 

Hospital Medicine Balance Sheet 
https://dombonext.ucsf.edu/HMBalanceSheets 
Used by the Division of Hospital Medicine to create faculty balance sheets.

Budget Narratives

https://domapps.ucsf.edu/budgetnarratives/
Used by departmental leaders as a part of the yearly budget process. Budget Narratives streamlines the budget process and provides a broad overview of the divisions and their performance metrics (e.g., Gallup and NPS scores, training completion rates, and evaluation complete rates, etc.). 

Performance Improvement through Strategic Management (PRISM) 
https://tableauqa.ucsf.edu/t/QA/views/PRISM/Main
Allows departmental leaders to view and analyze data in operations, research, education, and quality to improve performance in their respective domains. PRISM integrates data from multiple sources in one location, serving as a central platform for more seamless data analysis and visualization. The PRISM suite of dashboards can be accessed by DOM faculty and staff that have requested and been granted access. See the PRISM MD-DM VAT User Guide.