Pre-hire Information for Hospital Medicine

Send Us Your Picture and Bio

We have profiles on our website that helps us identify one another. Use the introduction template below as a guide to writing your introduction.

We will e-mail your bio and picture to all personnel in the division as your formal introduction and will add your information to our website. E-mail your completed bio and picture to DHM ([email protected]) prior to your first day. We will provide a final edit to your bio before sending.

Bio Template:

Name & Undergrad Section

Please join me in welcoming [Name] [preferred pronouns], to the the Division. [Name] grew up in XXXX and attended XXXX for their undergraduate degree in XXXX. Their first lab job was working on XXXX under Dr. XXXX. During undergrad they [fun facts, interesting experience, etc. related to degree). Following graduation, their first position was in XXXX doing XXXX.

Graduate School Section (Optional depending on education)

[Name] attended XXXX for graduate school and completed their degree in XXXX in Dr. XXXX’s lab where they worked on XXXX. During this time, [Name] learned XXXX. During grad school they [fun facts, interesting experience, etc. related to degree].

Career Section (Optional depending on experience)

Since starting their career, [Name] has been… [may include job roles, companies, research areas and activities].

Outside of Work

When not at work, [Name] can be found doing XXXX. [Feel free to update this section with your own interests].

DHM Emergency Contact Form

Fill out the DHM Emergency Contact Form. This information remains within the Division and is used to contact those you have listed in an emergency situation and to complete the UCSF Emergency Action Plan for our Division.

On your first day, your DPH badge will allow you  access to our office space in Building 10 and your UCSF ID Badge will allow you access to Pride Hall.

You may receive an office key if you are assigned a space that requires key access.

UCSF Identification Badge

You will obtain your UCSF ID Badge by visiting the UCSF Police Department located at Parnassus or Mission Bay by appointment only. You must wait until after your first day to obtain a new ID badge. Be sure to take your government issued identification with you to verify your identity. This ID badge must be worn above your waist while on any UCSF or ZSFG campus.

ZSFG Identification Badge

ZSFG ID Badges are issued to all employees via an authorization letter provided by our Division, which will be provided in person by our Administrative Officer. You will need this badge to access to secure doors around the perimeters of the buildings.

Take this letter, along with a government issued ID, to the ZSFG Human Resource Department during their office hours:

• M, W, F between 10:00 AM – 10:30 AM

• T, TH between 2:30 PM – 3:00 PM

This ID badge must be worn above your waist while on any UCSF or ZSFG campus.

UCSF Email Address Set-up

Your new email address and IT account have been requested by Human Resources. Once your IT account is established, IT will email you instructions to your personal email to set up your password within your first week. The Division Administrative Officer will request access to the lab shared drives and folders as needed.

UCSF Orientation
All new paid employees working for UCSF are required to attend UCSF Orientation. Human Resources provides a recorded New Employee Orientation (NEO) for campus staff, academic and postdoc new employees. The link to the presentation will be provided to you in your post welcome email on your first day of work. The presentation includes important information and resources for new hires such as Navigating and using UCPath, HBS timekeeping, Benefits enrollment, UCSF’s Diversity, Equity, Inclusion efforts to create a safe, welcoming environment. 

You will be directed to attend a UCPath Benefits Webinar to learn more and ask questions about UC’s robust benefits program.

ZSFG Orientation
All new paid employees working for UCSF are required to attend the DPH Orientation prior to their first day. HOW DOES THIS GET COMMUNICATED?!

All new hires are required to complete a COVID-19 screening test within no more than 7 days and no less than 3 days before your start date. HR will reach out to you with details.

All employees in our Division are required to complete the following health requirements:

• TB screening
• Hepatitis B, Measles, Mumps, Rubella, and Varicella vaccination or titer records
• Influenza vaccination record
• Health screening through UCSF Occupational Health
• Respirator Fit Test

HR will make the request for your Occupational Health appointment. More information about Occupational Health may be found at https://occupationalhealthprogram.ucsf.edu/pre-employment-clearance.

UCSF Housing Services’ mission is to provide housing and related services to Students, Postdocs, Residents, Clinical Fellows, Faculty, and Staff. They offer a variety of housing options, locations, amenities, and communities for you.

• They offer 5-year term limits.
• UCSF Housing Services determines applicant eligibility.
• Any changes to eligibility status during the Agreement term will be reviewed. Unfortunately, tenants may be deemed ineligible if disaffiliating unless they are transferring to another eligible UCSF affiliated category.

Learn more about UCSF Housing, availability, and eligibility at https://campuslifeservices.ucsf.edu/housing/services/new_applicants/eligibility_requirements.

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As you are going through your credentialing at ZSFG, please be aware that you are eligible for a waiver of the DEA application fee because you are as providers employed by a federal, state, or local government institution.

When you are submitting your DEA fee, please list the Division Manager as the certifying/institution official.