Training link: http://supplychain.ucsf.edu/training
BearBuy can be used to pay invoices and honorariums as well as to purchase office supplies and catering.
Forms
Non-Catalog
To request services, use the Amount-based PO Form, Professional Services / Independent Consulting Form, or another form that is specific to the type of service you are looking to purchase.
Amount–based PO
Use this form to create a new PO (purchase order).
Payment Request
This is the 1x payment form used to pay vendor invoices when there is no PO already in place.
Change Order Request
Use this form when closing a PO and removing the lien.
Facility Rental
https://supplychain.ucsf.edu/facility-rental
Offsite facility rental (multiple hotel guest rooms, conference facility)
After the Fact
https://supplychain.ucsf.edu/after-fact-purchase-orders
Use this form when the vendor has already provided services and you need to pay the invoice without an existing PO.
Meeting and Entertainment Payment
Use this form when you are paying a vendor that is food and beverages related. Important notes: Cannot exceed the cost per person limit, must include an attendees list, and must include the business purpose.
https://supplychain.ucsf.edu/meeting-and-entertainment-expenses
Catering
All catering should be ordered through America To Go (ATG) or Moffitt Catering. When appropriate, the Procurement Card can also be used. Visit: https://supplychain.ucsf.edu/card-programs for more information.
Office Supplies and electronic devices
Most commonly used vendors for supplies:
- OfficeMax: office supplies
- Apple: Mac laptops, desktops, accessories
- Dell: PC laptops, desktops, accessories
- CDWG: electronics
- SHI: software license
- Amazon Business (new): https://supplychain.ucsf.edu/amazon-business
The University of California, San Francisco (UCSF) Supplier Diversity Program promotes business relationships and contract opportunities with small, diverse and disadvantaged businesses wishing to provide goods and services to the University community. Visit https://supplychain.ucsf.edu/supplier-diversity-program to learn about the Supplier Diversity Program and how diverse businesses are supported at the University.