We are delighted that you've joined the Division of Hospital Medicine and look forward to working with you! Now that you are ready to start, there are trainings and other key pieces of information that need your attention. Below you will find information that is applicable to all new employees in the Division and your supervisor will notify you of service specific information. If you have any questions, please reach out to Jim Nix or Justin Vang-Moore.
General Information
There are several key pieces of information that you will find helpful in getting started.
UCSF Email Setup
Your UCSF email will be set-up up to three days prior to your first day. UCSF IT will send you your email and network credentials to your personal email once your account is set-up in the UCSF system. Once you have your confirmation email, you will contact UCSF IT at 415-514-4100 to set your password.
Once you have access to your UCSF email, please update your signature to reflect your information. This will help when corresponding with colleagues and collaborators. Click here for your UCSF signature template. Click here for instructions on how to set up your signature in Outlook.
UCSF Intranet
All employees and affiliates of UCSF have access to an Intranet known as "MyAccess" and is accessible at myaccess.ucsf.edu. UCSF’s single-sign on (SSO) service, enables users to access a variety of applications after logging in just once. Your username and password will be set-up at the same time your UCSF email is activated. This information will be sent to you from UCSF IT.
Once you have access, you can customize the "apps" in your MyAccess platform by setting your favorites.
UCPath Set-up (Benefits Selection, Direct Deposit)
After you receive your UCSF Benefits Orientation information, link to the webinar included in the welcome email from UCSF on your first day, you will be able to set-up your UCPath account. In UCPath, you will be able to set-up direct deposit and select your benefits. You can log-in to UCPath by clicking on the link in MyAccess.
Time Card Submission
UCSF requires all employees to submit a time card through the Huntington Business Systems time keeping system (referred to as "HBS) accessible through MyAccess. There are several aspects of HBS that you will utilize to enter or edit time worked and request vacation. You can view job aids on the UCSF Payroll HBS Processing Center homepage that includes information on the following:
- Logging into HBS
- Navigation Using the HBS Tabs and Links
- Determining Employee Pay Frequency
- Submitting Timesheets Without Leave or Changes to Hours
- Entering and Editing Biweekly Timesheets
- Requesting, Reporting, and Changing Leave
- Working with Closed (History) Timesheets
- Timesheet Notifications, Errors, and Warning Codes
It may take a few days after your first day for HBS to be active with your information. If your run into access issues, contact Justin Vang-Moore.
Initial UC Trainings
You will receive automated emails from the UC Learning Center when your new employee trainings have been assigned, which will include (but noted limited to):
- COVID-19 Prevention
- General Compliance Briefing: University of California Ethical Values and Conduct
- UC Cyber Security Awareness Fundamentals
- UC Sexual Violence and Sexual Harassment Prevention Training for Non-Supervisory Staff
- UCSF Foundations of Diversity, Equity and Inclusion
The due dates vary for each training - please revisit these requirements to ensure they are complete on time.
Parking at ZSFG
Street Parking
You can find unmetered street parking in the Potrero Hill neighborhood, which is located across the 101 – accessible via a foot bridge from behind Building 3.
San Bruno Lot
There is parking available offsite (about 1 mile from campus and accessible via a shuttle) at the San Bruno Lot. Monthly permits are available for staff to purchase, which allows parking during the hours of 6 a.m. to 8 p.m., Monday through Friday. These monthly permits cost 20% less than the 24-hour permits at the ZSFG garage. Free shuttle service between the lot and ZSFG is available during peak hours every 20 minutes, and a UCSF shuttle runs during afternoon non-peak hours (9:30 a.m. – 3:30 p.m.). Click here for more information or contact the lot operator Transmetro at: [email protected] or 510-830-5372. Go here to apply.
Additional ZSFG Commuter Information
Full commuter information to the ZSFG campus is available here.
Microsoft Office 365
UCSF utilizes Microsoft Office 365, which gives you access Microsoft Word, Excel, PowerPoint, OneNote, OneDrive, Teams and Outlook from any device, anywhere. UCSF's Office 365 tenant is HIPAA-compliant and all files containing PHI are encrypted.
Log in to Office 365 at office.ucsf.edu. Use Google Chrome for the best experience.
Teams, OneDrive and OneNote are being pushed to UCSF-supported computers. To install Office 365 desktop applications on your personal computer please follow these instructions.
Mobile apps are available! Get started with Office 365 mobile apps for Android or iOS.
Emergency Action Plan
Our Emergency Action Plan contains information about our building, evacuation, emergency situations, equipment, and our personnel list. The Emergency Action Plan can be found here: (Link Coming Soon!).